Hunters Green Home Owners Association Annual Meeting
January 17, 2016 at 6:00 PM

 

Finalized budget: Homeowners Association Dues in 2016 have been approved at $300 per household.  HOA Dues are due March 1, 2016.  Payments received after March 1, 2016, are subject to a late penalty of $25.00 per month, plus any incurred expenses.

Please send your payment (check or money order — no cash) to:

 

Full Summary of Meeting

Attendees: 6 home owners and 4 board members: Rick Couch, Mike Wilson, Deanna Gallo, and Sue Nelson

Review of Anticipated 2016 Budget

Proposal of $300 per household for the year provides an operating budget of $23,400

Last year our expenses were ~$21K.  This would provide a buffer of $2,400 for 2016 if our expenses remain the same. 

 

Review of Reserve Funds 

We do have some funds in reserve. It was noted at the meeting that these reserve funds may be affected should we experience a significant, unexpected expense (a selection of which are highlighted below in upcoming & long term expenses). 

 

Review of 2015 Expenses

New street light installed

Fixed pond electrical box

Shut down Shanghai Road irrigation system

Court common area maple tree trimmed

Repair to a fallen street sign 

 

Review of upcoming & long term expenses

20 year old irrigation system.  Continued maintenance & repairs.  Full system replacement possible in the future. 

Retention pond.  There is natural erosion and silt gathering in the pond over the years. This may need to be dredged as it continues to fill with sediment.

Ash Tree Removal.  There are 5 dying trees in common area that are to be removed early 2016.

Covenants Review. Our covenants were last updated in 1993. We’re currently reviewing the covenants to update the document for our current & future needs around certain items including landlord agreements, homeowner responsibilities, and compliance.  Attorneys fees may be part of this project during 2016.

Front entrance landscaping.  To keep our community looking great, we will be working with a landscaper in 2016 to review our long term front entrance landscape plans.

Street maintenance.  There are many cracks throughout the community on the roads. The board anticipates we may be faced with repairs eventually. 

 

At this point in the meeting, the board moved to vote on the Proposed 2016 Budget.

Vote passed unanimously. It was decided that there would be dues of $300 for 2016 per household.  These dues are due March 1, 2016.

Please send your dues (check or money order — no cash) to:

 

Other Items Discussed

Dog walking & cleaning up after pets.  Homeowners are reminded to please clean up after their pet(s).

Mailboxes & Yard Lights.  Mailboxes should be in good working condition, painted and numbers visible from street.  Yard lights should be maintained and in proper working order.  Yard lights should be on at night to keep our community safe. 

Crime Watch 2016.  We’re looking for a representative to act as our Crime Watch Committee Member.  If you’re interested, please contact the board president, Rick Couch at brickred1@aol.com

We will be bidding out our lawn care maintenance in 2016 as it is up for renewal. 

We may hold a semi annual meeting in July 2016 to allow more opportunities for the homeowners to attend our extended meetings. 

Our next board meeting will be at the end of February (date TBD).  The location will be the Pike fire station.  Our board meetings are open to all homeowners.